General Meeting Etiquette
We are an all-remote company which means lots of meetings! Following the guidelines below helps us remain productive whilst organizing or participating in meetings.
As the Organizer:
All meetings should have an Agenda and Objectives / Success criteria (the attendees don’t have to attend if these aren’t included).
If someone hasn’t responded, then assume they’re not attending (or they may attend, but that’s not confirmed).
Be conscious of people's diaries - always check in Google Calendar prior to booking a meeting.
Zoom is used for external meetings, and Google Meet is used for internal meetings.
Feel free to add a virtual notetaker to external meetings (as long as it's not confidential), but don’t take offense if people want to exclude it - we have a love-hate relationship with them!
Avoid recurring meetings where possible - they clog up diaries!
Respect your participant's time and keep comments brief and to the point.
Leave enough time at the end for wrap up and next steps without running over.
As an Attendee:
It is okay to leave a meeting politely if it’s not relevant or you’re not getting value from it.
Show up on time and come prepared.
Come to the meeting with a positive attitude.
Be patient when listening to others speak and do not interrupt them.
If you feel like you can’t jump into a conversation, raise your (virtual) hand.
Attack the problem, not the person.
Respectfully challenge the idea, not the person.
If you are going to be more than a couple of minutes late, please let the organizer know.
We all have bad hair days, but we encourage everyone to have their cameras on (it can be very difficult to speak to a blank screen).
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