General Meeting Etiquette

We are an all-remote company which means lots of meetings! Following the guidelines below helps us remain productive whilst organizing or participating in meetings.

As the Organizer:

• All meetings should have an Agenda and Objectives / Success criteria (the attendees don’t have to attend if these aren’t included).

• If someone hasn’t responded, then assume they’re not attending (or they may attend, but that’s not confirmed).

• Be conscious of people's diaries - always check in Google Calendar prior to booking a meeting.

• Zoom is used for external meetings, and Google Meet is used for internal meetings.

• Feel free to add a virtual notetaker to external meetings (as long as it's not confidential), but don’t take offense if people want to exclude it - we have a love-hate relationship with them!

• Avoid recurring meetings where possible - they clog up diaries!

• Respect your participant's time and keep comments brief and to the point.

• Leave enough time at the end for wrap up and next steps without running over.

As an Attendee:

• It is okay to leave a meeting politely if it’s not relevant or you’re not getting value from it.

• Show up on time and come prepared.

• Come to the meeting with a positive attitude.

• Be patient when listening to others speak and do not interrupt them.

• If you feel like you can’t jump into a conversation, raise your (virtual) hand.

• Attack the problem, not the person.

• Respectfully challenge the idea, not the person.

• If you are going to be more than a couple of minutes late, please let the organizer know.

• We all have bad hair days, but we encourage everyone to have their cameras on (it can be very difficult to speak to a blank screen).